Arts Education Program Grant Application Process

Step 1: Read the Handbook for Sponsors and Artists

Step 2: PLEASE read ALL General Grant Instructions and Guidelines below.

Step 3: Select and download the WORKSHEET for the grant in which you are interested. The Worksheet will help you prepare for the online grant application, which will be available shortly.

General Grant Instructions & Guidelines

First-Time Applicants | Eligibility | What CAN Be Funded | What CANNOT be Funded

How to Get an Application | Narrative Questions

Supplemental Materials | Review Criteria | Choosing Your Artist | Drafts

How to Complete Your Application

First-Time Applicants

First time applicants must consult with an Arts Education staff person prior to submitting an application. These consultations may be conducted on site or by phone. To schedule a consultation, call the AE office at (801) 320-9794.

Eligibility

• Public, private, parochial and charters schools are eligible for Artist in Residence, Arts Education Projects, and Teacher Initiated Project (TIP) grants.
  
• School Districts and nonprofit organizations (e.g. retirement centers, community centers, hospitals, museums, arts councils, juvenile facilities) are eligible for Artist in Residence and Arts Project grants.

*IMPORTANT-Grantees who have not submitted final report forms or have not met previous financial obligations are not eligible to re-apply for 3 years. If you are unsure about your school, school district, or nonprofit organization's eligibility, call the Utah Arts Council's Arts Education staff at 801-320-9794.

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What CAN Be Funded

Arts Education Grant Money CAN be used for:

• Artist's fees, travel, salaries, food, housing, preparation time, and limited supplies and equipment tied to the instructional components of this proposal (*No more than $400.00 of the total grant amount requested can be spent on supplies or equipment).
• Artistic companies tied to the instructional components of this proposal.
• Artistic expertise, (e.g. choreographers, composers, playwrights).
• Artist/teacher partnerships (e.g. teachers participating in the creation and learning of an art form with an artist).

NOTE: Artist-In-Residence grant money can ONLY be used for artist's salary.

What CANNOT Be Funded

Arts Education Grant Money CANNOT be used for:

• Employment of permanent staff.
• Ongoing faculty for instruction that should be provided by the local school or district.
• Buses for field trips.
• Tickets for performances--unless the event is an integral part of the goals, objectives and outcomes of the proposal.
• Start-up costs associated with the establishment of any organization.
• Individuals (applying as individuals) or individual curriculum development projects.
• Replacement funds for current programming.
• Final products as opposed to process driven projects, e.g. costumes, travel costs for competitions, permanent art installations, festivals, and fairs are not allowable.
• Excessive expenditures on consumable materials and supplies.
• Operational expenses for festivals, fairs, competitions, etc.
• General operating support.
• Projects or activities funded through other UAC programs.
• Medical or therapeutic services. Projects, however, may include artists in therapeutic settings.
• Scholarships to universities, colleges, or other forms of student financial aid.
• Purchase of art supplies, musical instruments or other capital expenditures not tied to a grant proposal. *A sponsor may request up to $400.00 for instructional material or equipment if it relates to the grant proposal.
• Competitions and awards programs.
• Commission of new works or permanent art installations not connected to instructional components and the goals, objectives and outcomes of this proposal.
• Stipends for conferences, consultants and/or specialists for in-services.
• Travel abroad.
• School assemblies or "show and tell" arts experiences.
• Stage equipment, e.g. lighting or sound equipment.

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How To Get An Application

All past grantees will receive written and electronic notification when the new grant application and guidelines are available online.

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Supplemental Materials

Supplemental materials may include, but are not limited to:

• An assessment tool
• Documentation of artistic and teaching excellence for an artist when requesting one who has not been approved by the UAC Roster process
• Reports of past funding successes
• A page description of partners and/or school feeder system
• Please do not include letters of support from your school, school district, or nonprofit organization for this project

Instructions for submitting optional supplemental material will be included in the online application.

Review Criteria

Each online grant application has review criteria and narrative questions.

The review criteria will be used to determine which grants are funded fully, partially or not at all. Please keep these criteria in mind as you complete the various forms and respond to the narrative questions.

If you are a past grantee, the UAC/AE office will attach past report forms to your application. Panelists will determine funding based upon the quality of the application AND the quality and completeness of the reports and evaluations of your most recently completed residency, project or TIP grant. If you are unsure about the status of past reports or evaluations, please call the AE office at (801) 320-9794 or (801) 320-9795.

*Remember, if you have received UAC/AE grant money in the past, and have not submitted report forms on time, you will not be eligible to apply for funding for 3 years.

Choosing Your Artist

Online applications must be completed with an artist already on board. Contact the artist of your choice prior to submitting your application to confirm their availability and to align project goals, content, and concept. Approved artists are found in the Arts Education Artist Roster. You must choose an artist from the Arts Education Artist Roster unless your artist has a known national and/or international reputation. If you are using such an artist, you must submit with your application documentation of their work such as playbills, press packets, raisonnes, vitae, resumes, exhibition lists, touring schedules, and/or publication lists. The UAC/AE board chair will determine if a non-roster artist can be used for the funding for which you are applying.

*Note: Due to state budget cuts, we highly recommend that you use in-state artists. Sponsors may be required to pay travel fees for out-of-state artists.

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Drafts

AE staff is available to review drafts of applications. Drafts may be faxed to the AE office before February 15, 2009. Remember, final applications cannot be faxed or hand-delivered.. ALL APPLICATIONS WILL BE SUBMITTED ONLINE

How to Complete Your Application

More information will be available regarding online grant application submission once the deadline is announced. Each grant application will include a final checklist andnumbered completion key to help the applicant ensure accuracy. Again, if you have any confusion or questions about how to accurately complete your online application, please call the AE office at (801) 320-9794.

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